Attendance & Absences

ATTENDANCE

Regular daily attendance plays a vital role in your child’s success at school; students who are on time and attend school consistently are able to participate more fully in academics, relationships with peers, and school traditions. Our fast facts on attendance can be found here.

PARENT RESPONSIBILITIES

  • Ensure student arrives to school consistently and on time.
  • Plan travel on non-school days (district calendar here).
  • Report absences to the school office prior to the start of the school day.
  • Keep emergency contacts updated so your child can be dismissed with someone you've designated in case of illness, injury, or emergency.

REPORT ABSENCE BY 8:00AM

Please report your child’s absence to the front office by 8:00 am on the day of a child’s absence. While notifying the classroom teacher is helpful, the school office staff, Ms. Carmen Rogers and Mrs. Leslie McGuire, must be notified of any absence.

TO REPORT AN ABSENCE BY PHONE:

If your child will be absent or late to school, call the school 650.631.5510 and leave the following information:

  • Student’s first and last name
  • Teacher’s name and room number
  • Reason for the absence/tardiness
    • If absent, advise if absence will be for more than one day
    • If tardy include approximate arrival time at school
  • Your name and relationship to child

TO REPORT AN ABSENCE BY EMAIL:

If your child will be absent or late to school, email crogers@brssd.org AND lmcguire@brssd.org. You are also strongly encouraged to copy the classroom teacher and any after care providers, such as TK-Play, SYC, or Champions.

Include the following information:

  • Student’s first and last name
  • Teacher’s name and room number
  • Reason for the absence/tardiness
    • If absent, advise if absence will be for more than one day
    • If tardy include approximate arrival time at school
  • Your name and relationship to child

EXCUSED/UNEXCUSED ABSENCE

The maximum number of excused absences allowed in a school year is 5 days. Absences are excused for illness, medical appointments, religious reasons, or funeral of an immediate family member, which shall be limited to one day if the service is conducted in California or three days if the service is conducted out of state. Absences for other reasons and unreported absences are considered unexcused.

Parents have to provide a valid reason to excuse the absence. If a valid reason is not provided, the absence will be marked as unexcused and may lead to truancy status. Each absence beyond 5 days must be verified by a health professional to be considered an excused absence.

PLANNED ABSENCES

Our primary focus with attendance is the safety and location of every child. Communication about a child’s planned absence helps prevent safety concerns. If you know in advance that your child will have to miss any amount of school, please be sure to notify the school office and the classroom teacher ahead of time.

TARDINESS

Students are considered tardy if they are not lined up with their classmates and teacher when the bell rings. Any student arriving after the bell rings must first go to the office for a tardy slip before entering their classrooms. Since they will have been marked “absent” when attendance was taken, this procedure changes that “absent” to a “tardy”. Chronic tardies can result in letters sent home, problem-solving meetings with school personnel, and/or wellness checks from law enforcement or community agency personnel.

Appointments

We encourage you to make appointments for your children outside regular school hours if at all possible. If it is necessary for you to remove your child from school, please come first to the office to sign out your child. The child must be signed out by an adult (parent or someone authorized on the emergency card) and signed back in upon arrival back at school.

Homework During Absences

Requests for homework should be requested from the teacher via email at least 5 days prior to the absence. Please do not interrupt classroom instruction to ask for missed assignments. Homework may be picked up in the school office.

Physical Education Instruction

Students will be excused from participation only with a written excuse from a doctor or the school nurse. Parent notes will NOT excuse students from physical education.

Truancy

Under state regulations, a student absent three times without being excused or late three times in excess of thirty minutes is considered truant. (Note: The state allows only medical/dental appointments and illness as excused tardies.) If the truancy is not corrected, students will be referred to the San Mateo County School Attendance Review Board (SARB). For more information on truancy, please click here.

INDEPENDENT STUDIES

Although there are some circumstances where independent studies are approved, this is rare. Please contact the school office for information on student absences.

Requests for independent studies will be denied for the following reasons:

  • Non-emergency/Non-essential travel during the school year. The District does not issue independent study unless there are extenuating circumstances.
  • The minimum period of time for any independent study shall be 5 school days.
  • The maximum period of time for any independent study shall be 10 school days.
  • The request falls within the first or last 20 days of the school year.
  • The independent study request was not submitted 10 days in advance of start date.
  • The student has failed to complete past independent study assignments.
  • The student is below grade level standards in Language Arts or Math.
  • The student has already been granted 3 independent study requests in grades K-8.
  • A student with disabilities, as defined in Education Code 56026, shall not participate in independent study unless his/her individualized education program specifically provides for such participation. (Education Code 51745)
  • A temporarily disabled student shall not receive individual instruction pursuant to Education Code 48206.3 by means of independent study. (Education Code 51745)